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Alberta 55 plus 

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Vice-President North 

The two (2) Vice-Presidents, one elected from zones 1 - 4 (Vice-President South) and the other from zones 5 - 8 (Vice-President North), shall have equal powers and authority. In the first year of their terms of office, the Vice-Presidents shall be the 1st Vice- President. 

The Vice-Presidents shall: 

  • become familiar with the functions and activities of their respective zones; 

  • be ex-officio members of each of the four (4) zone Boards within their areas; 

  • be prepared as 1st Vice-President to preside over Executive Committee or Board meetings in the absence of or at the request of the President; 

  • chair committees of the Executive Committee or Board as per the established policies and procedures; 

  • advise the President of items that should be considered or placed on the appropriate meeting agenda.

 

Secretary

The Secretary’s role on the Executive Committee and the Board shall be primarily that of a Recording Secretary. 

The Secretary shall: 

  • keep accurate written records of all meetings of the Executive Committee and the Board and submit the official record to the Provincial Coordinator for security; 
  • provide written reports of Executive Committee recommendations and actions to the Board; 
  • provide for the distribution of any meeting minutes within ten (10) days following any such meeting; 
  • at the request of the President, assist with the preparation of agenda items and advise the President of items that should be considered or placed on the appropriate meeting agenda. 


Treasurer 

The Treasurer as a member of the Executive Committee and the Board of Directors remains responsible to the Board as a whole. 

The Treasurer shall: 

  • maintain current accurate records of all financial transactions of ASCSRA; 
  • prepare up-to-date financial statements for presentation at each regular Board meeting; 
  • prepare and present an audited financial statement at each Annual General Meeting;  
  • act as Chair of the Financial Committee of ASCSRA; 
  • have signing authority for the financial affairs on behalf of ASCSRA; 
  • be responsible for the payment of outstanding invoices to ASCSRA in accordance with approved budgets and/or instructions of the Board; 
  • recommend yearly an auditor; 
  • recommend financial directions and procedures that are prudent for ASCSRA; 
  • supervise and approve the disbursements for the payroll of ASCSRA; 
  • assure that financial records are maintained in a manner which meets all legal requirements or as recommended by the auditors and approved by the Board. 
  • ensure that all financial records are maintained in a secure manner at the Provincial Office.   


Technical Director South/North 

There shall be two (2) elected Technical Directors. It is preferable that one come from zones 1 - 4 and that the other come from zones 5 - 8. The Technical Directors must be knowledgeable of the activities that Alberta 55 plus provides or promotes among its membership. 

The Technical Directors shall: 

  • promote the activities of Alberta 55 plus and membership in the Association; 
  • be available to travel to the zones to assist the Zone Boards with the establishment or on-going development of new or existing activities or programs; 
  • serve as a resource person or recommend resources available; 
  • be cognizant of and establish liaisons with clubs or associations that share common recreational interests with Alberta 55 plus;    
  • assist in making the media and Recreation Boards within the zones aware of activities for seniors and the goals and objectives of Alberta 55 plus; 
  • act as consultants to zones or communities involved in hosting events for Alberta 55 plus Members, including Alberta Senior Games and Alberta 55 Plus Winter Activities; 
  • as members of the Technical Committee recommend changes to the rules or regulations of activities and events that Alberta 55 plus promotes; 
  • investigate and recommend the addition or deletion of activities.  


BOARD OF DIRECTORS

 The Board of Directors of the Alberta Senior Citizens Sport & Recreation Association (Alberta 55 plus), also identified as the Board, shall be responsible for all areas of control and management of the Association.  The Board shall act by collective consensus of the Board to promote and carry out the objectives and business of the Association.   In keeping with established acceptable management practices, affairs of the Association shall be subject to resolutions passed by the Board keeping within the parameters set in the by-laws.  Resolutions passed by the Board shall be acted upon in a diligent manner.

The Board of Directors shall:

  • retain the responsibility of entering into any and all contracts on behalf of the association;
  • employ or appoint such agents or employees to perform such permanent, temporary, or special services as it may from time to time deem necessary and establish the guidelines for the performance of such assigned duties;
  • determine the powers and duties of employees and fix their salary;
  • dismiss or suspend its agents or employees for just cause;
  • have the final authority for all financial affairs of the Association;
  • appoint and delineate the duties and responsibilities of all Standing Committees and special committees deemed essential to carry out the affaires of the Association;
  • be accountable to the membership of the Association.


THE EXECUTIVE COMMITTEE

The Executive Committee of the Association consists of eight (8) members elected for 2 year terms at an Annual General Meeting. The Executive Committee which receives its authority from the Board of Directors, is responsible for carrying out the business of the Association.

The executive committee, as identified in Bylaw 5.iii, shall in keeping with authority received from the Board be the administrators of the usual affairs of Alberta 55 plus including the following:

  • Conduct (unless specifically delegated otherwise by the Board, or as outlined in the duties of the President) all negotiations with outside agencies, organizations, government departments and foundations so that Alberta 55 plus speaks with one voice.
  • Administrate and manage any program or activity authorized by Board motion and assigned to the Executive Committee.
  • At regular intervals, review all existing Alberta 55 plus programs and make recommendations for improvement.
  • Investigate and make recommendations for new programs that Alberta 55 plus may or should become involved with.
  • Develop long (5 year) and medium (two to three year) term plans for any and all sustainability and growth of Alberta 55 plus.
  • Recommend to the Board By-law and Regulations updates.
  • Maintain and update the Alberta 55 plus Handbook.
  • Submit a committee budget in January of each year and submit it to the Finance Committee.

 



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